How much does an AI scribe cost?
Standalone scribes list at $39 (billed annually) to $119 per clinician per month, before note caps and integration gating.
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Straight answers about PT EHRs
No fluff. The real questions clinics ask about pricing, switching, AI scribes and choosing a physical therapy EHR, answered plainly.
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How much does PT EHR software cost?
WebPT, Raintree and Prompt make you book a demo to learn the price. Orion publishes it.
Read the answerIs there a free EHR for physical therapy?
No PT-specific EHR is genuinely free. Free means open-source plus your own IT, or a trial on paid software.
Read the answerWhat counts as a billing provider?
The clinicians whose signed work turns into a claim or an invoice. Everyone else gets a login for free.
Read the answerCan you run two EHRs at the same time?
Yes. Running in parallel is the safest way to change systems without downtime.
Read the answerHow do you switch EHRs without losing data?
Staged migration with a final backfill means nothing is left behind when you cut over.
Read the answerHow long does EHR migration take?
The timelines vendors publish are best cases. Here's what actually drives the difference.
Read the answerWhat is an EHR Test Drive?
A guided trial in a safe practice space: you drive the real product before you commit.
Read the answerAre AI scribes HIPAA compliant?
Not automatically. The vendor is a business associate and must sign a BAA, with retention terms in writing.
Read the answerHow accurate are AI scribes?
Good enough to draft, not good enough to sign unread. Omissions are the most common error.
Read the answerWhat is an ambient AI scribe?
It listens to the visit and drafts the note for you: no dictation prompts, no typing.
Read the answerWhat is the best AI scribe for physical therapy?
The scribe that documents like a PT and writes into your chart beats the one with the best demo transcript.
Read the answerDoes Orion integrate with billing systems?
Billing is built in, from eligibility at booking to ERA posting, so nothing bolts on.
Read the answerIs a cloud-based EHR better than a server-based EHR?
Cloud, for nearly every independent clinic. The one trade-off to check is data export rights in the contract.
Read the answerIs a PT EHR the same as a PT EMR?
The terms overlap; what matters is whether the system was built for therapy workflows.
Read the answerWhat features should a physical therapy EHR have?
The checklist that actually predicts whether a PT EHR will carry its weight.
Read the answerWhat is the best EHR for physical therapy?
Four things separate a PT-first system from a general EHR with a therapy module bolted on.
Read the answerWhat specialties does Orion support?
PT first, with OT and SLP supported on the same PT-built core.
Read the answerDo patients have to consent to an AI scribe?
HIPAA does not require it, but state recording laws often do. Tell the patient and get a yes.
Read the answerHow long do you have to keep physical therapy records?
Plan on six to seven years, longer for minors. Your state law, not HIPAA, sets the binding number.
Read the answerIs Orion HIPAA compliant?
Every practice executes a BAA at onboarding, with encryption both ways and access controls the clinic holds.
Read the answerWhat support does Orion offer?
Guided onboarding, a named specialist, and support that answers, not a ticket queue.
Read the answerWho is responsible if an AI scribe makes a mistake?
The clinician who signs the note. Review-and-sign, never auto-sign, is the safeguard.
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